Apply fundamental management theories and principles to the administration of records and recordkeeping organizations
An effective manager of records and archives must be able to communicate, interpret and disseminate information, strategically plan, guide training and education, and make decisions and develop policies that will impact the organization as a whole. An effective manager will apply these skills to mitigate risk and ensure the security of the organization’s information. In the current records information environment, the security of organizational and customer data is imperative. Additionally, the proper management of records makes certain records are not retained longer than legally and organizationally required, records are located in a timely manner, and costs associated with unnecessary data storage are avoided.
The understanding of management theory is not limited to RIM and is applicable in an archival role. In this setting, the protection of the objects, digital and physical, from loss, damage to the integrity, or compromising of authenticity is crucial. An archivist is entrusted with objects of historical, cultural, and organizational value and the abilities of the person directly correlate to the success of the program.
There are many times that a record and information manager or archivist must defend their position, program, or policies and an understanding and ability to apply management theories will greatly increase the success rate and advance good recordkeeping practices. Furthermore, once a policy or position has been successfully defended, the record and information manager or archivist must be prepared to develop training materials, explain the elements, and keep an open channel of communication for both follow-up and feedback.
An effective manager of records and archives must be able to evaluate their own program and the programs of others at regular intervals. This work submitted demonstrates my ability to perform a SWOT evaluation of an organization. It also reflects my ability to understand and disseminate information received from a peer. These skills are important in the development of an organization or program and is applicable in my future as a record and information manager or archivist.
An effective manager of records and archives should always be looking to peers and at times competition for ideas on how to improve their organization, program, or policies. This work submitted demonstrates my ability to evaluate another organization’s public interface and critically describe what they have done well, what they have done poorly, and what they can improve on in the future.
Organizations of all types and sizes must have an executive summary, mission and vision statement, and a clear statement of goals and their implementations. This is especially crucial in the securing of funding, for profit or not for profit, the development of a business plan, and the development of roles and responsibilities. Without these parts, an organization could quickly fail or otherwise perform poorly. This work submitted demonstrates my ability to develop these and merge them into a coherent and cohesive document. Additionally, this work demonstrates my ability to work in a team setting, communicate, and participate to complete a quality project.
Any effective manger must be able to use the tools at their disposal to deliver information to an organization or group of people. This work submitted reflects my ability to use Power Point to clearly and aesthetically distribute information to draw attention to and promote any organization that I work for. Additionally, this work demonstrates my ability to work in a team setting, communicate, and participate to complete a quality project.
I have been able to apply management theory that I learned in MARA in many instances outside of the program. Specifically, as a retail manager for many years and through the first portion of this program, I was able to apply better communication tools to more effectively train my staff. I was able to make suggestions along these lines to my upper management in order to improve certain store procedures.
More recently, in my internship as a museum archives assistant, I was able to critically assess the current state of our organization and archives program and contribute to the development of an updated goals and objectives list. My input was directly added to the compilation and assisted my supervisor in the determination of the direction of our program inside the greater program of the museum.